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Recurring work with a traceable next due date

Maintenance Contract and Inspection Reminders

Schedule every contract visit and inspection without duplicating work or losing completion evidence.

Keep sites, assets, maintenance plans, recurrence rules, checklists, assignments, work orders, completion evidence and the next due date together.

Request Maintenance Reminders access Compare the connected package

Only need this tool? Request it on its own. Secure account access and payment remain unavailable until the owner completes the account, database and Paddle launch checks.

Tired of this?

Planned service and inspection dates are spread across contracts, assets and calendars.

Here is the fix

Create the work once, schedule the next due date and keep completion evidence together.

Illustrative sample data

Maintenance schedule

Planned work across three sites

Facilities team · Sample product screen
Product view

What this view makes clear: recurrence, the exact occurrence, evidence and the next action stay together.

Due this week7Across three sites
In progress3Assigned work
Awaiting review2Evidence received
Completed24This month

AHU-04 quarterly service

Site
Riverside
Due rule
Fixed · every 3 months
Assignee
Maintenance team
Status
Due 22 Aug

Emergency-light inspection

Site
Central office
Checklist
Version 4
Evidence
12 items + 3 photos
Status
Awaiting review

Pump P-12 service

Site
North depot
Completed
19 Aug · 15:18
Next due
19 Nov
Status
Complete

Sample business information only. No customer or company record is shown.

Plain answer

What does Maintenance Contract and Inspection Reminders do?

Maintenance contract and inspection reminder software turns a versioned plan into dated work. Each occurrence has its own checklist, assignee, evidence and outcome, while the selected recurrence rule determines the next due date without rewriting closed history. Completed occurrences remain available for later review.

Who this is for

Common ways Maintenance Reminders supports the work.

Built for service contractors and property or facility teams. These examples describe the ordinary workflow, not a promise of an unavailable integration.

  • Schedule recurring service visits for sites and equipment.
  • Assign a checklist and collect completion evidence for each occurrence.
  • Escalate overdue work without claiming regulatory certification.
  • Keep closed work and the next due date in separate traceable records.

Core product workflow

The normal job, from first record to a checked outcome.

The product keeps the familiar buyer workflow. Each step uses plain status words and keeps the source record available for review.

  1. 01

    Define the site, asset and plan

    Choose what needs service or inspection, the contract or plan, owner and the exact recurrence meaning.

  2. 02

    Create the dated work

    Generate one occurrence for the due milestone, then assign the checklist, person and required evidence.

  3. 03

    Complete and review

    Record checklist answers, notes, time and permitted evidence, then route exceptions or completion for review.

  4. 04

    Preserve history and schedule next

    Close the occurrence without changing its plan version, calculate the next due date and keep reports tied to the original site and asset.

Included product work

The records and actions needed for this job.

The subscription stays focused on this named business workflow. Related tools remain optional choices.

  • Sites, assets and maintenance contracts
  • Fixed-date and completion-based recurrence rules
  • Versioned checklists and required evidence
  • Assignments, work orders and review states
  • Reminders, escalations and next-due dates
  • Filterable history and export

What works more clearly

The familiar product workflow, with clearer control where work can go wrong.

These safeguards keep important actions traceable, understandable and under the right person's control.

Recurring work is created once

The plan and its dated occurrences are separate, so a repeated scheduler run cannot create a duplicate visit for the same milestone.

A plan change shows its effect first

Schedule and checklist changes create a new version, with future dates and open work kept clear before the change is applied.

Reports use the same work history

Dashboard, filtered list and export use the same occurrence states and retain the site and asset that applied when the work happened.

Clear product boundary

Know what this tool does—and what it does not do.

Limits are stated before payment so the product is not mistaken for a broader accounting, compliance or field-service system.

  • 01

    The tool records planned work and evidence; it does not claim regulatory certification.

  • 02

    Only supported recurrence and checklist field types are described; it is not an unrestricted no-code builder.

  • 03

    In-progress and closed work retain the plan and checklist version they used.

  • 04

    Private evidence accepts the approved document types and storage limit stated during subscription setup.

Data and access

Keep this work in the right workspace.

Protected records require a signed-in account, the correct workspace and the required module permission. Public samples use invented information. Cancellation, a late payment or trial expiry must not silently delete business records.

Practical guide

Choose maintenance or expiry reminders correctly

See when recurring work and dated credentials need separate histories. Read the guide

Extend this workflow

These related tools can reuse the customers, jobs, stock or assets already connected to this workflow. Review each product before adding it to your workspace.

Expiry Tracking

Keep the document private, notify the owner and retain the full renewal history.

A licence, insurance policy or certificate can expire without the right owner seeing it.

Automatic KPI Reports

See the source and freshness for every KPI and keep a reproducible weekly or monthly report.

A dashboard can look current even when a source has failed or a metric definition changed.

Need the connected workflows too?

Maintenance & Compliance

A one-person workspace starts at $18/month or $180 for the full year. Larger team limits go up to $117/month. Choose the package only when its related workflows save you duplicate entry.

Review Maintenance & Compliance You can start with this tool alone and add the package later without moving your records.

Questions answered plainly

Before requesting Maintenance Reminders.

What is the difference between fixed and completion-based recurrence?

A fixed rule keeps the next calendar milestone even when work finishes early or late. A completion-based rule calculates the next due date from the completed occurrence.

Can changing a checklist alter completed inspections?

No. New work uses the new checklist version while open and completed occurrences keep the version they started with.

What evidence can be kept with a work order?

The supported workflow can keep checklist answers, notes and approved private file types. The exact file limit is stated in the subscription details.

Does this certify that work meets a regulation?

No. It records schedules, work, evidence and review. It does not replace a qualified inspector or issue regulatory certification.

How much does Maintenance Contract and Inspection Reminders cost?

Maintenance Contract and Inspection Reminders can be requested on its own, but its single-tool renewal price is not published until the owner approves the exact catalog. It is also included in Maintenance & Compliance. That package starts at $18 per month or $180 for the full year for one person; larger workspace limits go up to $117 per month.

Start with this tool

Request Maintenance Reminders access.

The request opens a draft for you to review. It does not create an account, activate a trial or start billing.

Request Maintenance Reminders access